Editable source for the free RFQ checklist. Field count is 16 (corrected from an earlier draft miscount of 18). To regenerate the packaged PDF: edit sections here or in build_checklist_pdf.py, then run python build_checklist_pdf.py. Print this page (Save as PDF) for a browser-based export. No analytics. No email capture on this source file.

If 3+ boxes are empty, do not rank suppliers yet—chase fields first. Chat-only answers count as missing.

Identity & scope

  • Legal factory / trading company name + contact person
  • Product description, material, specs, drawings/photos attached
  • Target qty + forecast (or “spot PO only”)

Commercial

  • Currency
  • Unit price basis (EXW / FOB / CIF…) + named place/port
  • MOQ and price tiers
  • Quote validity date
  • Payment terms (deposit / balance trigger)

Ops

  • Lead time definition (from what event?)
  • Sample cost, sample lead time, sample freight payer
  • Packing method + carton marks
  • Inspection window (pre-shipment / during production)
  • Tooling / mold ownership if any

Risk flags (write N/A if none)

  • Hazardous / battery / food-contact / kids product? (if yes → compliance owner named)
  • Subcontracting allowed? (yes/no + disclosure)
  • Change-notice rule for material / process swaps